Accounting Specialist - Accounts Payable

Houston, TX

Full Time

Mid Level

Reports to Accounting Supervisor
OUR CORE VALUES:

Customer Focused (develop relationships, exceed expectations, treat customers like you would like to be treated)
Respect (employees, customers, suppliers, our brand)
Teamwork (collaboration, open communication, be passionate and have fun)
Results Driven (strong will to win; work to standard, not to time)
Kaizen (continuous improvement; embrace change; don't settle, share ideas)

WE OFFER:

Competitive pay
Great benefits package
Excellent growth opportunities
Great work/life balance
Great Company Culture

Accounting Specialist
The Accounting Specialist will support the Accounts Payable function by processing high-volume invoices and ensuring timely and accurate payments. This role interacts extensively with operations and sales. The successful candidate will have experience processing a high volume of transactions daily and excellent collaboration and communication skills. They must have the ability to drive system-generated processes and solve issues throughout the organization.
Job Duties Include:

Reports Purchase Price variances and other issues with invoicing daily to operations
Monitors AP mailboxes daily. Saves necessary documentation in Document Management Link (DML).
Matches PO related invoices from vendors with packing list and receiving paperwork (3 Way Matching). Ensures AP GL coding is correct and authorized and processes invoices for payment.
Manages deposits to vendors and reconciles monthly.
Prepares report of invoices without receipts or receipts with issues and distributes to operations weekly.
Process weekly payment runs and takes advantage of offered cash discounts.
Enters agency commissions and process monthly payment when job is complete and paid.
Works statements from vendors and respond to vendor inquiries.
Obtains W-9’s and setup vendors in SAGE.
Collaborates with other departments and Senior Accounting Specialist to identify streamlined processes to obtain information needed to process AP.
Assist with month end close tasks as assigned.
Work on special projects as required.
Assist with preparation of audit schedules and gathering of PBC data requests.
Other tasks as assigned.

Minimum Qualifications:

3+ years of experience in a high-volume Accounts Payable role, processing over 750 invoices per month
ERP System experience required; SAGE 300 a plus
High proficiency in Excel (Vlookups, Xlookups, Pivot Tables, Sumifs) and Microsoft Office products
Excellent written, verbal communication, and collaborative skills
Conducts self in professional and pleasant manner and able to build rapport and build relationships with key personnel in other departments
Strong organizational and communication skills
Ability to work cross-functionally with other departments and team members
Driven to improve processes
Must be detail and deadline-oriented

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Accounting Specialist - Accounts Payable

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